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All About Project Management Success Plans
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The project management success plan is a comprehensive guide that helps you manage the entire process from project initiation to completion systematically and efficiently. This plan is largely composed of the following areas: project initiation, risk management, cost management, communication, WBS management, project planning, execution, tracking, timeline management, and quality management.
1.
Project Start
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Business Case: State the need for the project and its expected benefits.
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Acceptance Criteria: Defining success criteria for project deliverables
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Project Proposal: Describe the project in detail, including its outline, objectives, scope, schedule, and budget.
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Project Charter: A document that formalizes project goals, responsibilities, and authorities.
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Feasibility Study: Analyzing the Project's Feasibility and Effectiveness
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Initial project risk assessment: Identify potential risk factors and develop response strategies
2.
Risk Management
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Incident Prioritization: Prioritize incidents based on their severity and likelihood of occurrence.
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Cause/Effect Diagram: Visually analyze the causes and effects of risk factors
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Issue Resolution Process: A systematic process for identifying, analyzing, and resolving issues that arise.
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Risk Identification: Identify potential risk factors throughout the project.
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Risk Register: Documentation of details about identified risk factors and response strategies.
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Risk Management Plan: Establishing strategies and approaches to manage risk factors
3.
Project Cost Management
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Cost-Benefit Analysis: Analysis of expected benefits compared to project costs
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Earned Value Template: Template for Calculating Expected Value for Project Investments
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Project Budget Template: Template for creating a budget for each project cost item.
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Cost Estimation: A reasonable estimate of the overall project and individual activity costs.
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Project Cost Management Plan: Develop a plan for how costs will be tracked, controlled, and reported.
4.
Communication Management
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Communication Status Report: Regular reports on project progress
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Process Improvement Plan: Develop a plan to improve your project processes.
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Program Benefits Profile: Define the expected impacts and benefits the project will create.
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Requirements Checklist: A checklist to check if project requirements have been met.
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Communication Management Plan: Establishing an effective communication strategy with stakeholders
5.
WBS (Work Breakdown Structure) Management
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Checklist Template: Checklist of Checkpoints for WBS Development
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WBS Plan (DOC+PDF): A plan documenting the detailed WBS structure and definition.
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PMO WBS Template: A template that breaks down project management tasks into WBS
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WBS Building Template: Template for defining the WBS hierarchy
6.
Developing a project plan
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SWOT Analysis Template: Strengths, Weaknesses, Opportunities, and Threats Analysis Template for Projects
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Action Plan Template: Template for developing an action plan for each project activity
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Tracking Spreadsheet: A spreadsheet for tracking project progress.
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Gantt Chart Excel Template: Gantt Chart Template for Project Schedule Management
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One-Page Project Summary: A summary document that provides an overview of the project and key information at a glance.
7.
Project Execution
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Execution Excel Template: Excel Template for Project Activity Execution Management
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Requirements traceability: the activity of continuously tracking whether project requirements have been met.
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SAP Implementation Planning: Developing a detailed plan for implementing your SAP system
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Test Case Template: A template that defines test scenarios and procedures.
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Test Coverage Documentation: Documentation of test coverage and depth.
8.
Project Tracking
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RACI Matrix Excel Template: Template for defining responsibilities and roles for project activities
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Portfolio Dashboard: A dashboard for your overall project portfolio status
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Gap Analysis: Analyzing the difference between plan and actual progress
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Root Cause Analysis: Analysis to identify the root cause of a problem
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RAID Log Excel: Log that records risks, assumptions, issues, dependencies, etc.
9.
Project Timeline Management
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Construction Schedule: Detailed work schedule planning for a construction project
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Milestone Template: Template for defining and managing key project milestones
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Production Schedule: Planning the release schedule for a product or service
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Timesheet Tracking: Tool to track project members' work hours
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Project Timeline: A visible timeline for the entire duration of the project.
10.
Quality Control
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Scalable Results Analysis: Evaluate the quality level of project deliverables and derive improvement measures
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Control charts: charts for statistical control and monitoring of quality indicators.
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Quality Log Guidance: Guidelines for Recording Quality-Related Issues and Actions
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Quality Matrix: A matrix that defines quality requirements and evaluation criteria.
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Quality Standards: Define the quality standards and regulations that apply to the project.
In this way, the project management success plan supports systematic and efficient project management by providing various activities, outputs, templates, and tools required throughout the entire project process. Effective use of this plan can increase the possibility of project success.